Background:
This is a temporary position with the start date of as soon as possible and the initial duration of 5 months and 29 days.
This position is open for secondment only and participating States are kindly reminded that all costs in relation to an assignment at the Secretariat must be borne by their authorities. Candidates should, prior to applying, verify with their respective nominating authority to which extent financial remuneration and/or benefit packages will be offered. Seconded staff members in the OSCE Secretariat and Institutions are not entitled to a Board and Lodging Allowance payable by the Organization.
The OSCE has a comprehensive approach to security that encompasses politico-military, economic and environmental, and human aspects. It therefore addresses a wide range of security-related concerns, including arms control, confidence- and security-building measures, human rights, combating human trafficking, national minorities, democratization, policing strategies, counter-terrorism and economic and environmental activities. All 57 participating States enjoy equal status, and decisions are taken by consensus on a politically, but not legally binding basis.
The Office of the Secretary General (OSG) plays a key role in supporting the Secretary General in the effective implementation of his/her mandate and specific tasks given to him/her by the OSCE participating States. This includes primarily assisting the Secretary General in his activities, serving as a focal point for liaison and support to the Chairperson-in-Office, and co-ordinating tasks across the Secretariat. It groups horizontal services such as Executive Management, Communications and Media Relations, Legal Services, External Co-operation, Security Management, Gender Affairs, Conference and Language Services, Central Records Management, and oversees the OSCE Document Organization for Security and Co-operation in Europe Centre in Prague (DCiP). The OSG ensures effective co-ordination of policy advice provided to the Secretary General and the Chairmanship, and management decisions taken by the Secretary General.
The OSCE Security Management System ensures the security, safety and well-being of OSCE staff while carrying out their work. Security Management serves as the clearing-house for all security related issues, it defines the Organization’s safety and security policy and standards, and it supports the Organization’s security managers in meeting their responsibilities. It also maintains contacts with host authorities, as well as with partner organizations and embassies, on all security-related matters and participates actively in the Crisis Management Team and the Security Management Committee.
Tasks and Responsibilities:
The Security Information Manager will, under the direct supervision of the Field Security Officer, focus on the following tasks:
- Monitoring the evolving security environment, supporting planning and ensuring awareness of the current trends to enhance or adjust security programme;
- Supporting the Team in the development of inclusive risk management strategies and driving planning using situational awareness, critical thinking, and logic to detect and interpret early signals, emerging trends and analysis of multi-dimensional threats that may impact security; identifying the strengths and weaknesses of different solutions, conclusions, or approaches to problems;
- Supporting the preparation, review and implementation of security planning, security risk management documents and security solutions through innovation and creativity; ensuring written analysis of security trends and timely reporting of incidents; participating in meetings, committees, and task forces, preparing papers on security issues, delivering briefings, providing responses, as needed;
- Advising on the inclusion of security in all stages of OSCE activities and programmes; providing operational and strategic advice and support to line managers responsible for security;
- Supporting complex security-related projects, prioritizing work to meet deadlines and following defined processes, policies, procedures and guidance, fostering alignment with colleagues and across organizations;
- Monitoring and contributing to activities that relate to the implementation and evaluation of preparedness and compliance; driving results that help support operational efficiency and effectiveness; guiding the definition of policies, methodology and processes for the implementation of the substantive activities of the relevant teams;
- Ensuring effective communication and trust through active collaboration, consultation and exchanges within OSCE Secretariat, OSCE Institutions and Missions, and other stakeholders, for information sharing, co-ordination of responses, provision of security briefings, taking into account operational activities and risks;
- Performing other related duties as assigned.
For more detailed information on the structure and work of the OSCE Secretariat, please see https://www.osce.org/ secretariat
Necessary Qualifications:
- First-level university degree in security studies, political science, international relations, business administration or other related field;
- A minimum of 6 years of relevant experience in strategic planning and external relations;
- Experience in an international context working with international organizations and knowledge of security and co-operation issues is desirable;
- Experience in supporting executive leadership and policy analyses or related field;
- Professional fluency in English; knowledge of other OSCE working languages, in particular Russian, would be an asset;
- Excellent organizational, project management and negotiation skills;
- Excellent drafting skills with the ability to communicate clearly and concisely both orally and in writing;
- Demonstrated gender awareness and sensitivity, and an ability to integrate a gender perspective into tasks and activities;
- Ability and willingness to work as a member of team, with people of different cultural, and religious backgrounds, different gender, and diverse political views, while maintaining impartiality and objectivity;
- Computer literate with practical experience using Microsoft applications.
If you wish to apply for this position, please use the OSCE’s online application link found under https://vacancies.osce.org/.
The OSCE retains the discretion to re-advertise/re-post the vacancy, to cancel the recruitment, to offer an appointment with a modified job description or for a different duration.
Only those candidates who are selected to participate in the subsequent stages of recruitment will be contacted.
Please note that vacancies in the OSCE are open for competition only amongst nationals of participating States, please see https://www.osce.org/participating-states.
The OSCE is committed to diversity and inclusion within its workforce, and encourages the nomination of qualified female and male candidates from all religious, ethnic and social backgrounds.
Candidates should be aware that OSCE officials shall conduct themselves at all times in a manner befitting the status of an international civil servant. This includes avoiding any action which may adversely reflect on the integrity, independence and impartiality of their position and function as officials of the OSCE. The OSCE is committed to applying the highest ethical standards in carrying out its mandate. For more information on the values set out in OSCE Competency Model, please see https://jobs.osce.org/resources/document/our-competency-model.
Please be aware that the OSCE does not request payment at any stage of the application and review process.
Please apply to your relevant authorities well in advance of the deadline expiration to ensure timely processing of your application. Delayed nominations will not be considered. The OSCE can only process Secondment applications that have been nominated by participating States. For queries relating to your application, please refer to the respective delegation as listed here: https://www.osce.org/contacts/delegations.
Additional Information
- Issued by: OSCE Secretariat
- Requisition ID: SEC000158
- Contract Type: International Secondment
- Grade: S
- Job Type: Seconded
- Number of posts: 1
- Location: SEC – OSCE Secretariat, Vienna
- Issue Date: Feb 27, 2023
- Closing Date: May 17, 2023
- Employee Status: Short-Term
- Schedule: Full-time
- Education Level: Bachelor’s Degree (First-level university degree or equivalent)
- Job Field: Security
- Target Start Date: As soon as possible