Job Identification : 9849
Locations : Kyiv, Ukraine
Posting Date : 04/11/2023, 11:02 PM
Apply Before : 04/22/2023, 03:59 AM
Job Schedule : Full time
Agency : UNDP
Grade : NPSA-8
Vacancy Type : National Personnel Service Agreement
Practice Area : Governance
Bureau : Regional Bureau for Europe and the CIS
Contract Duration : 1 Year with Possibility for extension
Education & Work Experience : Master’s Degree
Other Criteria : Bachelor’s degree with 4 years’ experience
Required Languages : English and Ukrainian
UNDP is committed to achieving workforce diversity in terms of gender, nationality and culture. Individuals from minority groups, indigenous groups and persons with disabilities are equally encouraged to apply. All applications will be treated with the strictest confidence.
UNDP does not tolerate sexual exploitation and abuse, any kind of harassment, including sexual harassment, and discrimination. All selected candidates will, therefore, undergo rigorous reference and background checks.
Today Ukraine is facing its most serious challenges since achieving independence in 1991. The ongoing war has already resulted in significant loss of life, unprecedented displacement, internally and towards neighboring countries, and devastating destruction of infrastructure. The UN Ukraine Flash Appeal shows that at least 15.7 million people are in immediate need of emergency assistance and protection. Early projections indicate that if the war should continue in the medium to long term, up to 90% of the Ukrainian population could face poverty and extreme economic vulnerability, and the country’s socio-economic progress could be set-back by almost 20 years. In the short-term, 62% of the population is at high risk of falling into poverty. Ukraine’s economy is set to shrink by 45% this year due to the war and even with a moderate recovery in the next few years, by 2025 the GDP would still only be two-thirds of the pre-war GDP in 2021.
In addition, the country faces losses of many people’s lives and devastative destruction of infrastructures and economic bases. Currently, more than 50% of the energy infrastructure damaged, causing the massive disruption of energy supply nationwide with millions of people experiencing power outages and challenges in heating. Extensive scale of destruction of infrastructure, rehabilitating or constructing infrastructures and installing equipment with necessary supply of the materials is urgently required to restore or maintain lifeline and key basic services, followed by removal or mines and explosives as well as debris.
Job Purpose and Organizational Context
The Civil Society and Youth Support Project (CSYP) builds on many years of joint programming by the Danish Ministry of Foreign Affairs (DMFA) and UNDP supporting civil society and youth empowerment. CSYP contributes to the following long-term result: “Ukraine’s civil society and youth are impactful players in shaping and promoting the country’s democracy and human rights agenda, including issues of respect to diversity and women’s rights and social cohesion.”
The project has a three-dimensional approach. It intends to strengthen civil society organizations (CSO): focusing first and foremost at the subnational level), to create a more enabling policy environment for civil society organizations, to support the national “youth machinery” and support Ukrainian youth in honing their skills for good citizenship and leadership.
In this context, UNDP is recruiting the Project CSO Youth Development Analyst, who will be responsible for the overall support of implementation of the described project and ensuring their effective communications and outreach support. The incumbent will promote UNDP’s mandate as a gender-responsive organization with zero tolerance to any kind of discriminatory and abusive behaviour, including sexual harassment, sexual exploitation and abuse.
Duties and Responsibilities
This position is a national position on Personal Service Agreement at NPSA 8 level. This is a re-advertisement, those who applied earlier do not need to apply again. Under the overall guidance of designated supervisor (Project Manager), the Project Youth Development Analyst provides the overall support of project implementation and ensuring their effective communications and outreach support, ensuring high quality and accuracy of work.
I. Ensure support for the project implementation, focusing on the following key tasks:
- Support the implementation of the project low value grants scheme, including development of calls for proposals, other documents and forms, setting up proposal evaluation criteria, organizing the work of selection panels, preparation of grant lists, and other relevant duties, and lead this work specifically for the youth work component;
- Summarize information on grants awarded by the UNDP through the project and shares it with the supervisor for monitoring and planning purposes;
- Contribute to the project annual and quarterly work-plans preparation and report with regard to the CSYP small grants scheme and youth component;
- Provide information on UNDP and project grant-making procedures and reporting requirements to potential and current grantees during regional information sessions and orientation sessions;
- Support cooperation with the project partners that aid in the implementation of the project small grants scheme to ensure its effectiveness;
- Participate in the review and evaluation of grant project proposals and analyse grant project work plans;
- Support of drafting the mid-year and annual reports on issues concerning the project’s youth component;
- Prepare project-related correspondence, maintain contacts with governmental and non-governmental institutions, local authorities, NGOs, academia, etc.
II. Ensure the successful implementation of the projects grant management cycle:
- Support monitoring performance to ensure achievement of project performance targets and proper use of funds by reviewing grantee programmatic and financial reports, performing site and event visits to grantees, participating in the public events organised within the youth component;
- Maintain regular contacts with all project grantees on programmatic and financial issues concerning grant projects’ implementation;
- Facilitate provision of guidance to all potential grant applicants to support the completion of applications, including concept notes and full-fledged proposals;
- Consult grantees on financial accounting and reporting issues concerning grant project budget follows the UNDP SOPs;
- Support the analysing of grantee programmatic and financial reports and prepare summaries of grant project activities, results achieved, and financial resources used;
- Closely liaise with UNDP Ukraine programmes to ensure proper coordination of actions and activities related to grants payments.
III. Oversee the capacity development and policy support of the Ministry of Youth and Sports, focusing on the following tasks:
- Provide on-demand support for Ministry of Youth and Sports regarding “Youth Worker programme”, creation of a new state-supported entity – the Ukrainian Youth Foundation (UYF) and all other project-related requests;
- Facilitate informed policy recommendations to support new quality of expertise on youth policy, improving the funding approaches vis-à-vis youth projects and developing capacities of youth CSOs;
- Facilitate professional, clear and timely communication with partners and stakeholders, as required to ensure seamless project implementation;
- Support the preparation and dissemination of semi-annual and annual report on the project’s implementation and interventions;
- Assist in the creation of knowledge products that detail lessons learnt and best practices in project;
- Provide sound contributions to knowledge networks and communities of practice;
- Perform any other functions and responsibilities that may be assigned by the UNDP management.
- LEVEL 1: Plans and monitors own work, pays attention to details, delivers quality work by deadline.
- LEVEL 1: Open to creative ideas/known risks, is pragmatic problem solver, makes improvements,
- LEVEL 1: Open minded and curious, shares knowledge, learns from mistakes, asks for feedback,
Adapt with Agility:
- LEVEL 1: Adapts to change, constructively handles ambiguity/uncertainty, is flexible.
Act with Determination:
- LEVEL 1: Shows drive and motivation, able to deliver calmly in face of adversity, confident.
Engage and Partner:
- LEVEL 1: Demonstrates compassion/understanding towards others, forms positive relationships.
Enable Diversity and Inclusion:
- LEVEL 1: Appreciate/respect differences, aware of unconscious bias, confront discrimination.
Cross-Functional & Technical competencies
- Ability to effectively plan, organize, and oversee the organization’s business processes in order to convert its assets into the best results in the most efficient manner. Knowledge of relevant concepts and mechanisms
Customer Satisfaction/Client Management
- Ability to respond timely and appropriately with a sense of urgency, provide consistent solutions, and deliver timely and quality results and/or solutions to fulfil and understand the real customers’ needs.
- Provide inputs to the development of customer service strategy.
- Look for ways to add value beyond clients’ immediate requests.
- Ability to anticipate client’s upcoming needs and concerns.
Administration and Operations
Documents and records management
- Overall document (hard or electronic) management; registry and retention policy including storing and archiving.
Events management (including retreats, trainings and meetings)
- Ability to manage events, including venue identification, accommodation, logistics, catering, transportation, and cash disbursements, etc.
Required Skills and Experience Education:
- Master’s or Bachelor’s degree in Business or Public Administration, Economics, Communications, Media / Public relations, international relations, Social Sciences or other related fields.
- Master’s degree or 4 years’ experience with Bachelor’s degree of practical experience in the field of civil society development or youth development, project/programme formulation and policy work preferably in the government and/or international organizations.
- Experience in the usage of computers and office software packages (Word, Excel etc.) is required.
- Experience of working in international organizations/projects (preferably in democratic governance, sustainable development, social cohesion, youth policy and economic recovery) will be considered as an advantage;
- Experience in grant-making and knowledge of the grant management cycle will be an advantage;
- Knowledge of civil society and/or youth sector in Ukraine will be an advantage;
- Familiarity with the field of policy development will be an advantage.
- Fluency in English and Ukrainian language is required.
This is a national position. Only Ukrainian nationals are eligible to apply for this position.
Disclaimer Important information for US Permanent Residents (‘Green Card’ holders)
Under US immigration law, acceptance of a staff position with UNDP, an international organization, may have significant implications for US Permanent Residents. UNDP advises applicants for all professional level posts that they must relinquish their US Permanent Resident status and accept a G-4 visa, or have submitted a valid application for US citizenship prior to commencement of employment.
UNDP is not in a position to provide advice or assistance on applying for US citizenship and therefore applicants are advised to seek the advice of competent immigration lawyers regarding any applications.
Applicant information about UNDP rosters
Note: UNDP reserves the right to select one or more candidates from this vacancy announcement. We may also retain applications and consider candidates applying to this post for other similar positions with UNDP at the same grade level and with similar job description, experience and educational requirements.