Project Support Officer At International Organization for Migration - GhanaRecruitment


Project Support Officer At International Organization for Migration


Position Title: Project Support Officer

Duty Station: Abidjan, Côte d’Ivoire

Classification: Professional Staff, Grade P1

Type of Appointment: Special short-term graded, six months with possibility of extension

Estimated Start Date: As soon as possible

Closing Date: 24 November 2022

Established in 1951, IOM is a Related Organization of the United Nations, and as the leading UN agency in the field of migration, works closely with governmental, intergovernmental and non-governmental partners. IOM is dedicated to promoting humane and orderly migration for the benefit of all. It does so by providing services and advice to governments and migrants.

IOM is committed to a diverse and inclusive work environment. Read more about diversity and inclusion at IOM at www.iom.int/diversity.

Applications are welcome from first- and second-tier candidates, particularly qualified female candidates as well as applications from the non-represented member countries of IOM. For all IOM vacancies, applications from qualified and eligible first-tier candidates are considered before those of qualified and eligible second-tier candidates in the selection process.

For the purpose of this vacancy, the following are considered first-tier candidates:

  1. Internal candidates
  2. Candidates from the following non-represented member states:

Antigua and Barbuda; Aruba (Netherlands); Botswana; Cabo Verde; Comoros; Congo (the); Cook Islands; Cuba; Curaçao; Fiji; Grenada; Guinea-Bissau; Holy See; Iceland; Kingdom of Eswatini; Kiribati; Lao People’s Democratic Republic (the); Latvia; Madagascar; Marshall Islands; Micronesia (Federated States of); Namibia; Nauru; Palau; Saint Kitts and Nevis; Saint Lucia; Saint Vincent and the Grenadines; Samoa; Sao Tome and Principe; Seychelles; Solomon Islands; Suriname; The Bahamas; Timor-Leste; Tonga; Tuvalu; Vanuatu

Second tier candidates include:

All external candidates, except candidates from non-represented member states.

Context:

Côte d’Ivoire is a country of origin, transit and destination in terms of migration and given the security situation in the Sahel, which could potentially prompt more out-bound and in-bound migration in Côte d’Ivoire, enhanced migration management through the development of a holistic National Migration Policy (NMP) is very much a necessity. Although the Ivorian Government has made measurable progress in the field of migration management in recent years, it currently does not possess a national migration policy nor an adequate centralized coordination mechanism to ensure an efficient national migration management that is adapted to the current context. In order to reduce the information-sharing gaps, and address the above-mentioned challenges, IOM implements a project entitled “supporting the development of a national migration policy in Côte d’Ivoire” and several (labour) migration management projects.

Under the overall supervision of the Chief of Mission and the direct supervision of the Project Officer- Labour Migration and Social Inclusion / Migration, Environment and Climate Change (LMI/MECC), and with thematic support from the Regional Policy and Liaison Units, the Project

Support Officer will be responsible for assisting with the implementation of the project “supporting the development of a national migration policy in Côte d’Ivoire”, and the projects “African Regional Migration Programme” (ARMP) and “Developing the Capacity of the Government of Côte d’Ivoire in Ethical Recruitment and Migrant Worker Protection in Food and Agricultural Supply Chains” (CIREMA) and other projects in the LMI/MECC unit.

Core Functions / Responsibilities:

  1. Assist the Project Officer with the implementation of project activities.
  2. Track and monitor the budgetary, administrative and technical aspects of the projects, in close coordination with the Project Officer, and in line with IOM’s policies and practices as well as donor requirements.
  3. Assist in drafting specific elements of internal and external narrative and financial reports, including donor reports, compiling partner reports according to donor guidelines and IOM regulations and established procedures.
  4. Monitor and update project processes in PRIMA, in close coordination with the relevant colleagues at the Regional Office for West and Central Africa.
  5. Consolidate and analyze data on programme implementation and indicators in order to provide inputs for the preparation of programme/project proposals.
  6. Attend relevant conferences, workshops, steering committees and technical working groups, as well as other forums, take notes and prepare meeting summaries.
  7. Assist in organizing capacity building activities for government counterparts and other relevant stakeholders.
  8. Assist with the roll-out of national level outreach on the International Migration Review Forum(IMRF).
  9. Undertake duty travel, in line with prevailing security restrictions, as required.
  10. Perform such other duties that may be assigned.

Required Qualifications and Experience:

Education

  • Master’s degree in International Law, Development Studies, Political Science, International Relations, Social Studies, or a related field from an accredited academic institution; or
  • University degree in the above fields with two years of relevant professional experience.

Experience

  • Experience liaising with inter-governmental, national and local authorities, other national/international institutions and Non- Governmental Organizations (NGOs);
  • Experience working in or on West African region;
  • Experience in implementing activities related to migration governance, labour migration and social inclusion, migration, environment, and climate change;
  • Experience in project and budget coordination/implementation; and,
  • Experience working in international organizations is desirable.

Skills

  • In-depth knowledge of the broad range of migration related subject areas dealt with by the Organization;
  • Knowledge of UN and bilateral donor programming;
  • Knowledge of financial rules and regulations;
  • Sound communication and interpersonal skills as well as strong strategic and creative thinking;
  • Efficiency, flexibility, high level of professionalism and ability to work under pressure and adhere to strict deadlines;
  • Ability to work effectively and harmoniously with colleagues from varied cultures and professional backgrounds;
  • Proven analytical and organizational skills, including the ability to prioritize and manage simultaneous critical tasks;
  • Ability to guide and supervise staff and coordinate administrative matters;
  • First rate drafting skills and demonstrated ability to write clearly, succinctly and in a manner that appeals to a wide audience; and,
  • IT proficiency with Microsoft Office applications, including Word, Outlook, PowerPoint, and Teams.

Languages

IOM’s official languages are English, French, and Spanish.

External applicants for all positions in the Professional category are required to be proficient in English and have at least a working knowledge of one additional UN Language (Arabic, Chinese, French, Russian, or Spanish).

For all applicants, fluency in English and French is required (oral and written). Working knowledge of Spanish is an advantage.

Proficiency of language(s) required will be specifically evaluated during the selection process, which may include written and/or oral assessments.

Notes

Accredited Universities are the ones listed in the UNESCO World Higher Education Database (https://whed.net/home.php).

Required Competencies:

Values – all IOM staff members must abide by and demonstrate these three values:

  • Inclusion and respect for diversity: respects and promotes individual and cultural differences; encourages diversity and inclusion wherever possible.
  • Integrity and transparency: maintains high ethical standards and acts in a manner consistent with organizational principles/rules and standards of conduct.
  • Professionalism: demonstrates ability to work in a composed, competent and committed manner and exercises careful judgment in meeting day-to-day challenges.

Core Competencies – behavioural indicators level 2

  • Teamwork: develops and promotes effective collaboration within and across units to achieve shared goals and optimize results.
  • Delivering results: produces and delivers quality results in a service-oriented and timely manner; is action oriented and committed to achieving agreed outcomes.
  • Managing and sharing knowledge: continuously seeks to learn, share knowledge and innovate.
  • Accountability: takes ownership for achieving the Organization’s priorities and assumes responsibility for own action and delegated work.
  • Communication: encourages and contributes to clear and open communication; explains complex matters in an informative, inspiring and motivational way.

Managerial Competencies – behavioural indicators level 2

  • Leadership: provides a clear sense of direction, leads by example and demonstrates the ability to carry out the organization’s vision; assists others to realize and develop their potential.
  • Empowering others & building trust: creates an atmosphere of trust and an enabling environment where staff can contribute their best and develop their potential.
  • Strategic thinking and vision: works strategically to realize the Organization’s goals and communicates a clear strategic direction.

IOM’s competency framework can be found at this link.

https://www.iom.int/sites/default/files/about-iom/iom_revised_competency_framework_external.pdf

Competencies will be assessed during a competency-based interview.

Other:

Internationally recruited professional staff are required to be mobile.

Any offer made to the candidate in relation to this vacancy notice is subject to funding confirmation.

This selection process may be used to staff similar positions in various duty stations. Recommended candidates will remain eligible to be appointed in a similar position for a period of 24 months.

The list of NMS countries above includes all IOM Member States which are non-represented in the Professional Category of staff members. For this staff category, candidates who are nationals of the duty station’s country cannot be considered eligible.

Appointment will be subject to certification that the candidate is medically fit for appointment, accreditation, any residency or visa requirements, and security clearances. Subject to certain exemptions, vaccination against COVID-19 will in principle be required for individuals hired on or after 15 November 2021. This will be verified as part of the medical clearance process.

Vacancies close at 23:59 local time Geneva, Switzerland on the respective closing date. No late applications will be accepted.

How to apply

To apply, interested applicants are invited to submit their applications HERE via the IOM e-Recruitment system by 24 November 2022.

IOM only accepts duly completed applications submitted through the IOM e-Recruitment system. The online tool also allows candidates to track the status of their application.

Only shortlisted candidates will be contacted.

For further information please refer to: www.iom.int/recruitment

Posting period:

From 11.11.2022 to 24.11.2022

No Fees:

IOM does not charge a fee at any stage of its recruitment process (application, interview, processing, training or other fee). IOM does not request any information related to bank accounts.

Requisition: SVN 2022 316 Project Support Officer (P1) Abidjan, Côte d’Ivoire (57835218) Released

Posting: Posting NC57835219 (57835219) Released