Procurement Officer, Colombo, Sri Lanka At United Nations Office for Project Services (UNOPS) - GhanaRecruitment


Procurement Officer, Colombo, Sri Lanka At United Nations Office for Project Services (UNOPS)


Closing date: Monday, 15 May 2023

Background Information – Sri Lanka



Sri Lanka

UNOPS in Sri Lanka is based in Colombo and is responsible for helping the Government of Sri Lanka and partner organizations deliver social and economic rehabilitation in areas affected by the 2004 tsunami and decades of armed conflict. UNOPS in Sri Lanka helps partners achieve their project goals in sectors including physical infrastructure, the environment and poverty mitigation. Project Information: UNODC (United Nations Office on Drugs and Crime) is a United Nations agency that works to combat illicit drugs, organized crime, and terrorism. The UNODC Global Maritime Crime Programme (GMCP) is a joint initiative with UNOPS that focuses on addressing maritime crime, particularly in Africa, Asia, and the Caribbean. The program works with governments and other partners to strengthen maritime law enforcement, improve port security, and combat illicit trafficking by sea. The GMCP also supports efforts to promote sustainable development in coastal communities by enhancing maritime trade and transport. The position is mainly focus on the procurement of GMCP program.Background Information – Job-specific

Under the guidance and direct supervision of the Infrastructure Project Management Manager who reports to the Head of Support Services, the Procurement officer is responsible for the effective delivery of procurement services reflecting best practices in international public procurement, compliance with UNOPS procurement rules and regulations, appropriate risk management and obtaining the best value for money. He/she analyzes and interprets the respective rules and regulations and provides solutions to a wide range of issues related to procurement.

Maintaining the highest degree of personal and professional ethics, the Procurement Officer maintains a collaborative, client-focused, quality and results-oriented approach in the Business Unit

Functional Responsibilities

  •  Implementation of operational procurement strategies
  •  Management of procurement processes
  •  Implementation of sourcing strategy and e-procurement tools
  •  Facilitation of knowledge building and knowledge sharing
  •  Team Management

1. Implements key aspects of operational procurement strategies focusing on achievement of the following results:

  •  Full compliance of assigned procurement activities with UNOPS rules, regulations, policies and strategies; implementation of the effective internal control, proper design and functioning of a client-oriented procurement management system.
  •  Implementation of, or support to, the different steps of the procurement processes, including Pre-Purchasing: Strategy and Planning; Requirements Definition; Sourcing; Purchasing: Solicitation; Management of Submissions; Evaluation; Review and Award; Post Purchasing: Contract finalization and issuance; Logistics; and Contract Management.

2. Provides technical support and guidance to procurement processes of the Business Unit, focusing on achievement of the following results:

  •  Timely and duly prepared elements of procurement plans and monitoring of their implementation
  •  Guidelines followed on embedding sustainability along the procurement process.
  •  Organization of RFQ, ITB or RFP, receipt of quotations, bids or proposals, their evaluation, negotiation of certain conditions of contracts in full compliance with UNOPS rules and regulation.
  •  Preparation of submissions to the Contract and Property Committees (CPCs).
  •  Monitoring of contractor performance and certification of completed work for compliance with contractual terms and payment.
  •  Advice, remedial actions, or solutions to Project Managers on procurement issues.
  •  Drafting of Long Term Agreements (LTAs) and/or service contracts and other instruments, when necessary, either through standard or emergency procurement procedures.

3. Implementation of sourcing strategy and e-procurement tools focusing on achievement of the following results:

  •  Development and management of the rosters of suppliers.
  •  Utilization of-sourcing module in accordance with UNOPS Procurement Group’s goals and standards in this area.

4. Team Management

  •  Facilitate the engagement and provision of high quality results and services of the team supervised through effective work planning, performance management, coaching, and promotion of learning and development.
  •  Provide oversight, ensuring compliance by team members with existing policies and best practices.

5. Knowledge Building and Knowledge Sharing

  •  Organize, facilitate and/or deliver training and learning initiatives for personnel on Procurement-related topics.
  •  Contribute to Procurement knowledge networks and communities of practice by providing collaborative synthesis of lessons learnt and dissemination of best practices in human resources management.
  •  Collect feedback, ideas, and internal knowledge about processes and best practices and utilize productively.

Impact of results: The key results directly affect the overall efficiency of the relevant business unit/s and project activities in procurement management, impacting the timely availability of effective goods and services for UNOPS’ programmes. Timely, market-aware, and accountable delivery of goods and services, contribute to office performance, efficiency and client satisfaction, which promote the image and credibility of the team and office as an effective service provider in project services and management. This enhances UNOPS’ competitive position as a partner of choice in sustainable development and project services in the country/region served.Education/Experience/Language requirements

Education:

  •  Advanced Degree or equivalent preferably in Procurement and/or Supply Chain Management, Law, Commerce, Business Administration, Public Administration, Finance, Economics or related field.
  •  A first-level university degree in combination with two (2) years’ experience at the international level in Procurement Management, Business Administration, Public Administration, or related field may be accepted in lieu of the Advanced university degree.
  •  For those who do not have a degree in Procurement of Supply Chain Management, Chartered Institute of Supply and Management (CIPS) or similar international Certification is a distinct advantage.
  •  In lieu of an advanced degree or first-level university degree, secondary education coupled with an additional 6 years of relevant experience may be considered.
  •  Knowledge of UN/UNDP/UNOPS Procurement Rules and Regulations is a distinct advantage.

Experience:

  •  One (1) year’s graduate-level experience in Procurement of Supply Chain Management.
  •  Experience in working with a range of stakeholders in developing countries is desirable.
  •  Experience in the usage of computers and office software packages (MS Office 2003 and/or newer versions) is required.

Language requirements:

  •  Fluency in English (writing, reading and speaking) is required.
  •  Working knowledge of a local language is highly desirable.

Competencies

Develops and implements sustainable business strategies, thinks long term and externally in order to positively shape the organization. Anticipates and perceives the impact and implications of future decisions and activities on other parts of the organization.(for levels IICA-2, IICA-3, LICA Specialist- 10, LICA Specialist-11, NOC, NOD, P3, P4 and above)

Treats all individuals with respect; responds sensitively to differences and encourages others to do the same. Upholds organizational and ethical norms. Maintains high standards of trustworthiness. Role model for diversity and inclusion.

Acts as a positive role model contributing to the team spirit. Collaborates and supports the development of others. For people managers only: Acts as positive leadership role model, motivates, directs and inspires others to succeed, utilizing appropriate leadership styles.

Demonstrates understanding of the impact of own role on all partners and always puts the end beneficiary first. Builds and maintains strong external relationships and is a competent partner for others (if relevant to the role).

Efficiently establishes an appropriate course of action for self and/or others to accomplish a goal. Actions lead to total task accomplishment through concern for quality in all areas. Sees opportunities and takes the initiative to act on them. Understands that responsible use of resources maximizes our impact on our beneficiaries.

Open to change and flexible in a fast paced environment. Effectively adapts own approach to suit changing circumstances or requirements. Reflects on experiences and modifies own behavior. Performance is consistent, even under pressure. Always pursues continuous improvements.

Evaluates data and courses of action to reach logical, pragmatic decisions. Takes an unbiased, rational approach with calculated risks. Applies innovation and creativity to problem-solving.

Expresses ideas or facts in a clear, concise and open manner. Communication indicates a consideration for the feelings and needs of others. Actively listens and proactively shares knowledge. Handles conflict effectively, by overcoming differences of opinion and finding common ground.

Contract type, level and duration

Contract type: Local Individual Contractor Agreement Contract level: Local ICA Specialist, L-ICA 8 Contract duration: Ongoing ICA – ‘Open-ended, subject to organizational requirements, availability of funds and satisfactory performance.’

For more details about the ICA contractual modality, please follow this link: https://www.unops.org/english/Opportunities/job-opportunities/what-we-offer/Pages/Individual-Contractor-Agreements.aspxAdditional Information

  •  This position is open for SRI LANKAN NATIONALS ONLY.
  •  Please note that UNOPS does not accept unsolicited resumes.
  •  Applications received after the closing date will not be considered.
  •  Please note that only shortlisted candidates will be contacted and advance to the next stage of the selection process, which involves various assessments.
  •  UNOPS embraces diversity and is committed to equal employment opportunity. Our workforce consists of many diverse nationalities, cultures, languages, races, gender identities, sexual orientations, and abilities. UNOPS seeks to sustain and strengthen this diversity to ensure equal opportunities as well as an inclusive working environment for its entire workforce.
  •  Qualified women and candidates from groups which are underrepresented in the UNOPS workforce are encouraged to apply. These include in particular candidates from racialized and/or indigenous groups, members of minority gender identities and sexual orientations, and people with disabilities.
  •  We would like to ensure all candidates perform at their best during the assessment process. If you are shortlisted and require additional assistance to complete any assessment, including reasonable accommodation, please inform our human resources team when you receive an invitation.

Terms and Conditions

  •  For staff positions only, UNOPS reserves the right to appoint a candidate at a lower level than the advertised level of the post.
  •  For retainer contracts, you must complete a few Mandatory Courses (they take around 4 hours to complete) in your own time, before providing services to UNOPS. For more information on a retainer contract here.
  •  All UNOPS personnel are responsible for performing their duties in accordance with the UN Charter and UNOPS Policies and Instructions, as well as other relevant accountability frameworks. In addition, all personnel must demonstrate an understanding of the Sustainable Development Goals (SDGs) in a manner consistent with UN core values and the UN Common Agenda.
  •  It is the policy of UNOPS to conduct background checks on all potential personnel. Recruitment in UNOPS is contingent on the results of such checks.

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