Position Title: Medical Officer
Duty Station: Panama City, Panama
Classification: Professional Staff, Grade P4
Type of Appointment: Fixed term, one year with possibility of extension
Estimated Start Date: As soon as possible
Closing Date: 21 December 2022
Established in 1951, IOM is a Related Organization of the United Nations, and as the leading UN agency in the field of migration, works closely with governmental, intergovernmental and non-governmental partners. IOM is dedicated to promoting humane and orderly migration for the benefit of all. It does so by providing services and advice to governments and migrants.
Under the overall supervision of the Deputy Director General for Management and Reform and the direct supervision of the Head, Occupational Health Unit (OHU) in Geneva, in close consultation/coordination with the administrative supervision of the Head, Panama Administrative Centre (PAC), the Medical Officer will be responsible and accountable for the occupational health and safety services for all employees (Officials and Locally recruited and non -staff) and Managers in Africa and the Americas. They will manage and supervise the OHU Panama employees.
The Medical Officer will be responsible for the implementation of the Occupational Health and Safety (OHS) Forum strategies in their region, for the monitoring of staff’s health including preparedness to travel on official duties, for monitoring of Prolonged Sick Leave, for authorization of medical evacuations and travel for medical reasons, for the review/ analysis of the medical aspect of complaints raised by staff regarding Insurance Administration services from IOM insurance partner.
Core Functions / Responsibilities:
1. Medical insurance
- Participate with the Head OHU Geneva Medical Officer to the ongoing improvement of the insurance coverage; give input on where IOM instructions and rules may not be appropriate to prevent abuse.
- Provide guidance upon request to insured staff about the insurance regulations (e.g. for treatments requiring prior approval, for entitlement after cessation of participation, for treatment outside the duty station).
- Ensure the screening of medical reports of the cases from Africa and America under the Compensation Plan, the United Nations Joint Staff Pension Fund (UNJSPF) and the UN Malicious Act Insurance assessing the residual impairment or disability; ensure that the decisions taken by local doctors are well documented; follow up on the evolution and submit to OHU Geneva with the supportive documents for final evaluation and submission of a request of a disability benefit.
2. Implementation of Occupational Health and Safety
- When required, provide medical assistance/aid in emergencies. Share the responsibility of “on call” duties with OHU Geneva and OHU Manila Medical Officers. Assist in dealing with the medical evacuation of staff worldwide in coordination with Missions, external service providers, local hospital and with OHU Medical Officers in Manila or Geneva, in compliance with the insurance rules.
- In coordination with OHU Geneva Medical Officers, advise the Director of Human Resources(DHR) on the classification of incidents (accidents and illnesses) of occupational nature; monitor the occupational incidents and proceed to an assessment of disability benefit within timeframe. Act on behalf of OHU Geneva with regard to occupational health hazards for IOM staff.
- Undertake official travel to missions upon OHU Geneva ‘s request and proceed to the local Health Risk assessment (including assessment of local health care infrastructures, casevac and medevac possibilities, pharmacy, Post Exposure Prophylaxis (PEP)) using the UN Medical Directors (UNMD) Health Risk Assessment (HRA) tool; Assess mission’s working and living environment; meet and clarify health and insurance issues with staff.
- Prepare a travel report for the Head of OHU Geneva including priority actions and proposing a health plan for the Mission.
- In Country Office:
- Provide Country Offices with OHU educational material on staff‘s health (ergonomics; prevention of infectious diseases) and safety (in office, in guesthouse/compound and related to road accident) as needed;
- Train Country Offices OHS Focal Points to proceed to regular simplified HRA and ensure they are reviewed overtime; and,
- Communicate clearly with OHS Focal Points, staff association representative and senior managers in Country Offices about objectives, means and results achieved and those that need improvement.
- Facilitate the implementation of Health and Safety surveys and of health programmes.
- In coordination with OHU Geneva provide public health information and guidance on risk to Missions exposed.
- Participate to the UN Medical Directors development of occupational health tools and help implement them.
3. Management of Medical Examinations
- Check medical examination reports; i.e. pre-employment Entry on Duty examinations (EOD), annual driver and security guard exams (AME), Periodic Medical Exams (PME or PME-T), exit exams, of all Official staff in Africa and the Americas, Minimum Medical exams (Interns, Consultants, change of Insurance plan/duty station). Inform employee of the medical conclusion and advise.
- Evaluate if there are any conditions limiting the staff’s work capacity at designated location or according to the type of work and authorize eventual extended insurance coverage upon exit (CACP).
- Proceed to pre- deployment travel preparedness; provide pre-travel briefing.
- Follow-up on conditions; ensure that quality control in standards of health assessments aremet in accordance with OHU-IOM requirements.
- Informing the Human Resources of the administrative conclusion regarding eventualexclusions in IOM ‘s different Insurance Plans or allowing transfer from one insurance plan to the other or authorizing eventual extended insurance coverage upon exit (CACP) without breaching medical confidentiality.
- Screen all medical questionnaires of IOM eligible dependents entering the medical insurance.
4. Reporting and Documentation Management
- Management of prolonged sick leave (PSL): proceed the management of PSL of Officials;supervise the National Medical Officer’s follow up of PSL of Local Staff; coordinate PSL cases related to Mental Health with the IOM Staff Welfare officers.
- Provide statistics on all certified sick leaves medically validated.
- Submit monthly lists of new CACP and exclusions; of medical travel out of duty station and ofmedical evacuation.
- Share quarterly updates on all ongoing occupational events; coordinate with OHU Geneva allreferral of staff to an independent medical examinator.
- provide OHU Geneva with yearly statistics on staff’s health key indicators (occupational & nonoccupational accidents and illnesses encountered, sick leave etc) and on OHU Panama work activities.
5. Perform such other duties that may be assigned.
Required Qualifications and Experience:
- Post graduate qualification in Occupational Safety from an accredited academic institution with seven years of relevant professional experience; or in the domain of Occupational Safety, General or Internal or Emergencies or Travel Medicine, or Public Health is required if the applicant does not have a post graduate qualification; or
- University degree that qualifies for registration as a licensed medical practitioner and current unrestricted registration with a medical licensing authority with nine years of professional experience.
- Emergency training (Pre-hospital Trauma Life Support, MIMMS or equivalent) an asset.
- Experience post doctorate in clinical and occupational health, including in the context of travel and tropical medicine; promotion of physical and mental health; experience with occupational health issues related to crisis and in developing countries;
- Three years management/supervision: experience in general office administration;
- Experience in medical insurances and health claim analysis;
- Experience in administering medical evacuations;
- Experience in liaising with international organizations and hospitals in different countries an asset.
- Knowledge of legal and ethical issues related to occupational health care practice.
IOM’s official languages are English, French, and Spanish.
External applicants for all positions in the Professional category are required to be proficient in English and have at least a working knowledge of one additional UN Language (Arabic, Chinese, French, Russian, or Spanish).
For all applicants, fluency in English is required (oral and written). Working knowledge of Spanish and/or French is an advantage.
Proficiency of language(s) required will be specifically evaluated during the selection process, which may include written and/or oral assessments.
Previous applicants do not need to re-apply
Accredited Universities are the ones listed in the UNESCO World Higher Education Database (https://whed.net/home.php).
Values – all IOM staff members must abide by and demonstrate these three values:
- Inclusion and respect for diversity: respects and promotes individual and cultural differences; encourages diversity and inclusion wherever possible.
- Integrity and transparency: maintains high ethical standards and acts in a manner consistent with organizational principles/rules and standards of conduct.
- Professionalism: demonstrates ability to work in a composed, competent and committed manner and exercises careful judgment in meeting day-to-day challenges.
Core Competencies – behavioural indicators level 3
- Teamwork: develops and promotes effective collaboration within and across units to achieve shared goals and optimize results.
- Delivering results: produces and delivers quality results in a service-oriented and timely manner; is action oriented and committed to achieving agreed outcomes.
- Managing and sharing knowledge: continuously seeks to learn, share knowledge and innovate.
- Accountability: takes ownership for achieving the Organization’s priorities and assumes responsibility for own action and delegated work.
- Communication: encourages and contributes to clear and open communication; explains complex matters in an informative, inspiring and motivational way.
Managerial Competencies – behavioural indicators level 3
- Leadership: provides a clear sense of direction, leads by example and demonstrates the ability to carry out the organization’s vision; assists others to realize and develop their potential.
- Empowering others & building trust: creates an atmosphere of trust and an enabling environment where staff can contribute their best and develop their potential.
- Strategic thinking and vision: works strategically to realize the Organization’s goals and communicates a clear strategic direction.
IOM’s competency framework can be found at this link.
Competencies will be assessed during a competency-based interview.
Internationally recruited professional staff are required to be mobile.
Any offer made to the candidate in relation to this vacancy notice is subject to funding confirmation.
This selection process may be used to staff similar positions in various duty stations. Recommended candidates endorsed by the Appointments and Postings Board will remain eligible to be appointed in a similar position for a period of 24 months.
The list of NMS countries above includes all IOM Member States which are non-represented in the Professional Category of staff members. For this staff category, candidates who are nationals of the duty station’s country cannot be considered eligible.
Appointment will be subject to certification that the candidate is medically fit for appointment, accreditation, any residency or visa requirements, and security clearances. Subject to certain exemptions, vaccination against COVID-19 will in principle be required for individuals hired on or after 15 November 2021. This will be verified as part of the medical clearance process.
Vacancies close at 23:59 local time Geneva, Switzerland on the respective closing date. No late applications will be accepted.
How to apply
Interested candidates are invited to submit their applications HERE via PRISM, IOM e-Recruitment system, by 21 December 2022 at the latest, referring to this advertisement.
IOM only accepts duly completed applications submitted through the IOM e-Recruitment system. The online tool also allows candidates to track the status of their application.
Only shortlisted candidates will be contacted.
For further information please refer to: www.iom.int/recruitment
IOM does not charge a fee at any stage of its recruitment process (application, interview, processing, training or other fee). IOM does not request any information related to bank accounts.
Requisition: VN 2022 374 Medical Officer (P4) Panama City, Panama (57812770) Released
Posting: Posting NC57812771 (57812771) Released