Posting Title: Management and Programme Analyst, P3
Job Code Title: MANAGEMENT AND PROGRAMME ANALYST
Department/Office: Department of Management Strategy, Policy and Compliance Business Transformation and Accountability Division
Duty Station: NEW YORK
Posting Period: 02 May 2023 – 15 June 2023
Job Opening Number: 23-Management and Analysis-DMSPC BTAD-205982-R-New York (G)
United Nations Core Values: Integrity, Professionalism, Respect for Diversity
Organisational Setting and ReportingThis position is located in the Monitoring and Evaluation Service of the Business Transformation and Accountability Division (BTAD) of the Department of Management Strategy, Policy and Compliance (DMSPC). The Management and Programme Analyst reports to the Senior Management and Programme Analyst (Senior Programme Officer), P-5 of the Managing Unit or the Monitoring Unit, as assigned. The focus of these jobs is the development, implementation and monitoring of a framework for managing delegations of administrative decision-making authority from the Secretary-General to heads of entities across the global Secretariat. For more information, please visit https://www.un.org/management/content/our-offices.
Within delegated authority, the Management and Programme Analyst will be responsible for the following duties:
- Participates in the development, implementation and evaluation of a system for managing delegations of decision-making authority from the Secretary-General in the areas of human resources management or financial resources management.
- Participates in the development and publication on-line of a comprehensive catalogue of all delegations from the Secretary-General in the assigned administrative area (human resources management or financial resources management, including procurement and property management) as well as the criteria for receipt of.
- Advises managers on the parameters and proper exercise of the delegated authority.
- Proposes the development and application of criteria for approving, limiting, redirecting or withdrawing delegated authority when necessary.
- Ensures that official records of all delegations of authority are recorded, maintained and updated as appropriate.
- Participates in the systematic monitoring (development and implementation) of the exercise of such delegations and the evaluation of managers’ degree of compliance with related policies and processes.
- Engages with entities/managers who have been delegated authority to assess and address the problem when problems are detected. Recommends corrective action and/or accountability measures when warranted; identifies and tracks follow-up actions.
- Supports management reviews to measure compliance with relevant regulations and rules and assesses the effectiveness of internal controls.
- Performs consulting assignments, in collaboration with the client, by planning facilitating workshops, through other interactive sessions and assisting in developing the action plan the client will use to manage the change.
- Researches, analyzes and presents information gathered from diverse sources.
- Assists in policy development, including the review and analysis of issues and trends, preparation of evaluations or other research activities and studies.
- Undertakes survey initiatives; designs data collection tools; reviews, analyzes and interprets responses, identifies problems/issues and prepares conclusions.
- Prepares various written outputs, e.g. draft background papers, analysis, sections of reports and studies, inputs to publications, etc.
- Provides substantive support to consultative and other meetings, conferences, etc., to include proposing agenda topics, identifying participants, preparation of documents and presentations, etc.
- Undertakes outreach activities; conducts training workshops, seminars, etc.; makes presentations on assigned topics/activities.
- Participates in missions, including provision of guidance to external consultants, and other parties and drafting mission summaries, etc, as applicable.
- Coordinates activities related to budget and funding (programme/project preparation and submissions, progress reports, financial statements, etc.) and prepares related documents/reports (pledging, work programme, programme budget, etc.).
- Performs other duties as required.
- PROFESSIONALISM: Knowledge of delegation of authority frameworks. Ability to carry out research and undertake analysis to support the monitoring of delegations of authority. Shows pride in work and in achievements; demonstrates professional competence and mastery of subject matter; is conscientious and efficient in meeting commitments, observing deadlines and achieving results; is motivated by professional rather than personal concerns; shows persistence when faced with difficult problems or challenges; remains calm in stressful situations. Takes responsibility for incorporating gender perspectives and ensuring the equal participation of women and men in all areas of work.
- TEAMWORK: Works collaboratively with colleagues to achieve organizational goals; solicits input by genuinely valuing others’ ideas and expertise; is willing to learn from others; places team agenda before personal agenda; supports and acts in accordance with final group decision, even when such decisions may not entirely reflect own position; shares credit for team accomplishments and accepts joint responsibility for team shortcomings.
- CLIENT ORIENTATION: Considers all those to whom services are provided to be “clients” and seeks to see things from clients’ point of view; establishes and maintains productive partnerships with clients by gaining their trust and respect; identifies clients’ needs and matches them to appropriate solutions; monitors ongoing developments inside and outside the clients’ environment to keep informed and anticipate problems; keeps clients informed of progress or setbacks in projects; meets timeline for delivery of products or services to client.
EducationAdvanced university degree (Master’s degree or equivalent) in in business administration, public administration, management, or a related field is required. A first-level university degree in combination with two additional years of qualifying experience may be accepted in lieu of the advanced university degree.
Job – Specific QualificationA Level 4 Chartered Institute of Procurement & Supply (CIPS) qualification is desirable. Certification in project management (PRINCE2 Practitioner or equivalent) is desirable.
Work ExperienceA minimum of five years of progressively responsible experience in project or programme management, administration or related area is required. Experience in procurement, contract management, contract administration or logistics and supply chain management is required. Experience with conducting analytical research and data analysis is required. Experience in using enterprise resource planning systems such as Umoja for analytical and monitoring purposes is required. Experience with drafting written outputs including background papers, analytical notes, reports etc. is required. Experience with the application of the financial regulations and rules of the United Nations or of a comparable international organization is required. Experience with first-hand procurement or contracting is desirable.
LanguagesEnglish and French are the working languages of the United Nations Secretariat. For the position advertised, fluency in English is required. Knowledge of another official United Nations language is an advantage.
AssessmentEvaluation of qualified candidates may include an assessment exercise which may be followed by competency-based interview.
Special NoticePursuant to section 7.11 of ST/AI/2012/2/Rev.1, candidates recruited through the young professionals programme who have not served for a minimum of two years in the position of their initial assignment are not eligible to apply to this position. At the United Nations, the paramount consideration in the recruitment and employment of staff is the necessity of securing the highest standards of efficiency, competence and integrity, with due regard to geographic diversity. All employment decisions are made on the basis of qualifications and organizational needs. The United Nations is committed to creating a diverse and inclusive environment of mutual respect. The United Nations recruits and employs staff regardless of gender identity, sexual orientation, race, religious, cultural and ethnic backgrounds or disabilities. Reasonable accommodation for applicants with disabilities may be provided to support participation in the recruitment process when requested and indicated in the application. The United Nations Secretariat is committed to achieving 50/50 gender balance and geographical diversity in its staff. Female candidates are strongly encouraged to apply for this position.
United Nations ConsiderationsAccording to article 101, paragraph 3, of the Charter of the United Nations, the paramount consideration in the employment of the staff is the necessity of securing the highest standards of efficiency, competence, and integrity. Candidates will not be considered for employment with the United Nations if they have committed violations of international human rights law, violations of international humanitarian law, sexual exploitation, sexual abuse, or sexual harassment, or if there are reasonable grounds to believe that they have been involved in the commission of any of these acts. The term “sexual exploitation” means any actual or attempted abuse of a position of vulnerability, differential power, or trust, for sexual purposes, including, but not limited to, profiting monetarily, socially or politically from the sexual exploitation of another. The term “sexual abuse” means the actual or threatened physical intrusion of a sexual nature, whether by force or under unequal or coercive conditions. The term “sexual harassment” means any unwelcome conduct of a sexual nature that might reasonably be expected or be perceived to cause offence or humiliation, when such conduct interferes with work, is made a condition of employment or creates an intimidating, hostile or offensive work environment, and when the gravity of the conduct warrants the termination of the perpetrator’s working relationship. Candidates who have committed crimes other than minor traffic offences may not be considered for employment. Due regard will be paid to the importance of recruiting the staff on as wide a geographical basis as possible. The United Nations places no restrictions on the eligibility of men and women to participate in any capacity and under conditions of equality in its principal and subsidiary organs. The United Nations Secretariat is a non-smoking environment. The paramount consideration in the appointment, transfer, or promotion of staff shall be the necessity of securing the highest standards of efficiency, competence, and integrity. By accepting an offer of appointment, United Nations staff members are subject to the authority of the Secretary-General and assignment by him or her to any activities or offices of the United Nations in accordance with staff regulation 1.2 (c). In this context, all internationally recruited staff members shall be required to move periodically to discharge new functions within or across duty stations under conditions established by the Secretary-General. Applicants are urged to follow carefully all instructions available in the online recruitment platform, inspira. For more detailed guidance, applicants may refer to the Manual for the Applicant, which can be accessed by clicking on “Manuals” hyper-link on the upper right side of the inspira account-holder homepage. The evaluation of applicants will be conducted on the basis of the information submitted in the application according to the evaluation criteria of the job opening and the applicable internal legislations of the United Nations including the Charter of the United Nations, resolutions of the General Assembly, the Staff Regulations and Rules, administrative issuances and guidelines. Applicants must provide complete and accurate information pertaining to their personal profile and qualifications according to the instructions provided in inspira to be considered for the current job opening. No amendment, addition, deletion, revision or modification shall be made to applications that have been submitted. Candidates under serious consideration for selection will be subject to reference checks to verify the information provided in the application. Job openings advertised on the Careers Portal will be removed at 11:59 p.m. (New York time) on the deadline date.