Position Title : Information Management Officer (Shelter/NFI/DRR)
Duty Station : Port-au-Prince, Haiti
Classification : Professional Staff, Grade P2
Type of Appointment : Special short-term graded, six months with possibility of extension
Estimated Start Date : As soon as possible
Closing Date : 28 June 2022
Established in 1951, IOM is a Related Organization of the United Nations, and as the leading UN agency in the field of migration, works closely with governmental, intergovernmental and non-governmental partners. IOM is dedicated to promoting humane and orderly migration for the benefit of all. It does so by providing services and advice to governments and migrants.
IOM is committed to a diverse and inclusive work environment. Read more about diversity and inclusion at IOM at www.iom.int/diversity.
Applications are welcome from first- and second-tier candidates, particularly qualified female candidates as well as applications from the non-represented member countries of IOM. For all IOM vacancies, applications from qualified and eligible first-tier candidates are considered before those of qualified and eligible second-tier candidates in the selection process.
For the purpose of this vacancy, the following are considered first-tier candidates:
1. Internal candidates
2. Candidates from the following non-represented member states:
Antigua and Barbuda; Aruba (Netherlands); Botswana; Cabo Verde; Comoros; Congo (the); Cook Islands; Cuba; Curaçao; Fiji; Grenada; Guinea-Bissau; Guyana; Holy See; Iceland; Kingdom of Eswatini; Kiribati; Lao People’s Democratic Republic (the); Latvia; Libya; Madagascar; Marshall Islands; Micronesia (Federated States of); Montenegro; Namibia; Nauru; Palau; Saint Kitts and Nevis; Saint Lucia; Saint Vincent and the Grenadines; Samoa; Sao Tome and Principe; Seychelles; Solomon Islands; Suriname; The Bahamas; Timor-Leste; Tonga; Tuvalu; Vanuatu
Second tier candidates include:
All external candidates, except candidates from non-represented member states.
Under the overall supervision of the Operations Manager and direct supervision of the Shelter and NFI (Non-Food Items) Cluster and Program Coordinator, the Information Management Officer (Shelter/NFI/ Disaster Risk Reduction (DRR)) will be responsible for providing technical and administrative support for the implementation of the Shelter and NFI Strategy in Haiti.
Core Functions / Responsibilities:
1. Contribute technical inputs for the development and implementation of an effective Information Management strategy for Haiti.
2. Check that information management tools are adapted to meet IOM standards and the sector needs and bring issues to the attention of the supervisor.
3. Contribute to the development of user-friendly emergency shelter assistance reporting formats in close consultation with the sector members; these reporting formats should include provision for gender and age disaggregation of data and reporting on more vulnerable groups.
4. Encourage and guide the use of and training on the use of these reporting tools among shelter assistance providers and other stakeholders.
5. Track and follow up on Shelter and Non-Food Items sector partners in the provision of timely, consistent, and compatible data and information on remaining shelter needs and assistance provided to support operational analysis and decision-making.
6. Ensure application of appropriate information technology for maintenance of Cluster partner lists and stakeholders contacts and archiving of information (e.g. through office for the Coordination of Humanitarian Affairs (OCHA) or other website) recognizing limitations in connectivity.
7. Facilitate and follow up on the timely consolidation and analysis of assessments conducted by Cluster members and IOM shelter team and set up tools for assessments if necessary.
8. Closely collaborate with OCHA to facilitate the appropriate and consistent reflection of sector information.
9. Participate in Shelter and NFI cluster meetings, including at least one meeting at the departmental level per month, and IM working groups.
10. Generate and produce reliable, accessible, relevant, and timely information.
11. Provide maps and graphics/infographics on a regular basis that aid forward planning, reducing overlaps as well as impact analysis.
12. Produce, update, and follow up on IOM and the Sector dashboards.
13. Coordinate the publishing and display of Shelter and NFI information on https://sheltercluster.org/.
14. Produce factsheets and assist in the donor reporting through provision of related data and indicator analysis.
15. Provide Information Management technical support where possible for other sectors and IOM departments especially Camp Coordination and Camp Management (CCCM) and Protection clusters.
16. Perform such other duties as may be assigned.
Required Qualifications and Experience:
• Master’s degree in Information Technology, Demography, Statistics, Social Sciences, or a related field from an accredited academic institution with two years of relevant professional experience; or
• University degree in the above fields with four years of relevant professional experience.
• At least two years of experience in the field in an international organization headquarters.
• Experience in an international organization.
• Experience with handling confidential data.
• Advanced Excel, Access, MySQL, web content management, Geographic information system (GIS) application, PowerBI data visualization tools and other similar applications required.
• Statistical analysis experience required. Ability to compile and holistically analyse diverse datasets.
• Knowledge of the UN system, humanitarian community and cluster IM functions.
• Knowledge of protection-related guidelines, standards, and indicators.
• Ability to develop IM-related technical requirements and Operating Procedures.
• Ability to translate planning-specifications into technical briefs for data capture and analysis, and vice versa.
• Understanding of different data collection methodologies.
• Excellent written and oral presentation skills of English and French required; working knowledge of Creole is an asset.
• Ability to communicate effectively (orally and in writing) with a wide range of stakeholders.
• Tact, and good interpersonal and cross-cultural skills.
• Ability to implement complex, highly participatory projects.
• Ability to work under minimum supervision with drive and initiative.
IOM’s official languages are English, French, and Spanish.
External applicants for all positions in the Professional category are required to be proficient in English and have at least a working knowledge of one additional UN Language (French, Spanish, Arabic, Russian or Chinese).
For all applicants, fluency in English and French is required (oral and written). Working knowledge of Creole or Spanish is an advantage.
Proficiency of language(s) required will be specifically evaluated during the selection process, which may include written and/or oral assessments.
1 Accredited Universities are the ones listed in the UNESCO World Higher Education Database
Values – all IOM staff members must abide by and demonstrate these three values:
• Inclusion and respect for diversity: respects and promotes individual and cultural differences; encourages diversity and inclusion wherever possible.
• Integrity and transparency: maintains high ethical standards and acts in a manner consistent with organizational principles/rules and standards of conduct.
• Professionalism: demonstrates ability to work in a composed, competent and committed manner and exercises careful judgment in meeting day-to-day challenges.
Core Competencies – behavioural indicators level 2
• Teamwork: develops and promotes effective collaboration within and across units to achieve shared goals and optimize results.
• Delivering results: produces and delivers quality results in a service-oriented and timely manner; is action oriented and committed to achieving agreed outcomes.
• Managing and sharing knowledge: continuously seeks to learn, share knowledge and innovate.
• Accountability: takes ownership for achieving the Organization’s priorities and assumes responsibility for own action and delegated work.
• Communication: encourages and contributes to clear and open communication; explains complex matters in an informative, inspiring and motivational way.
Managerial Competencies – behavioural indicators level 2
• Leadership: provides a clear sense of direction, leads by example and demonstrates the ability to carry out the organization’s vision; assists others to realize and develop their potential.
• Empowering others & building trust: creates an atmosphere of trust and an enabling environment where staff can contribute their best and develop their potential.
• Strategic thinking and vision: works strategically to realize the Organization’s goals and communicates a clear strategic direction.
IOM’s competency framework can be found at this link. https://www.iom.int/sites/default/files/about-iom/iom_revised_competency_framework_external.pdf
Competencies will be assessed during a competency-based interview.
Internationally recruited professional staff are required to be mobile.
Any offer made to the candidate in relation to this vacancy notice is subject to funding confirmation.
This selection process may be used to staff similar positions in various duty stations. Recommended candidates will remain eligible to be appointed in a similar position for a period of 24 months.
The list of NMS countries above includes all IOM Member States which are non-represented in the Professional Category of staff members. For this staff category, candidates who are nationals of the duty station’s country cannot be considered eligible.
Appointment will be subject to certification that the candidate is medically fit for appointment, accreditation, any residency or visa requirements, and security clearances. Subject to certain exemptions, vaccination against COVID-19 will in principle be required for individuals hired on or after 15 November 2021. This will be verified as part of the medical clearance process.
Vacancies close at 23:59 local time Geneva, Switzerland on the respective closing date. No late applications will be accepted.
How to apply
Interested candidates are invited to submit their applications via PRISM, IOM e-Recruitment system, by 28 June 2022 at the latest, referring to this advertisement.
IOM only accepts duly completed applications submitted through the IOM e-Recruitment system. The online tool also allows candidates to track the status of their application.
Only shortlisted candidates will be contacted.
For further information please refer to: www.iom.int/recruitment
From 15.06.2022 to 28.06.2022
IOM does not charge a fee at any stage of its recruitment process (application, interview, processing, training or other fee). IOM does not request any information related to bank accounts.
Requisition: SVN 2022 182 Information Management Officer (Shelter/NFI/DRR) (P2) Port-au-Prince, Haiti
Posting: Posting NC57631257 (57631257) Released