Job Title: HR Business Support Assistant
Vacancy Number: 162074
Post Grade: GS4 Contract Type:
Fixed Term Duration: 1 Year, renewable
Duty Station: Bangkok, Thailand
The HR Business Support Assistant reports to the Sr. Human Resources Associate.
Within delegated authority, the HR Business Support Assistant will be responsible for the following duties:
- Provide assistant on general HR queries and follow up actions, to ensure consistent and high-quality HR services are delivered to clients.
- Provide guidance and on-the-job training to other staff, to support their development and increase knowledge of HR systems and procedures required to perform their duties.
- Liaise with other internal units/offices on HR related matters i.e. payroll, contracts etc. and provide necessary information to enable timely HR services.
- Extract and compile HR data on contractual conditions, entitlements, performance requirements to support analysis and reporting needs.
- Provide administrative support in various HR activities in the areas of work allocated including onboarding of new staff members in compliance with relevant processes and procedures.
- Maintain confidential personal records, HR databases and achieves, to ensure data and files are accurately stored and updated in compliance with the established standards.
- Draft various HR documentation required for the specific area of work (e.g. employment contracts, certificates etc.) ensuring accuracy and meeting established deadlines.
- Support in administering applicable conditions of service, entitlements and benefits.
- Use HR management systems, such as ERP/SAP, for entering and updating a variety of HR data including assistance in monitoring various deadlines, ensuring compliance with the established deadlines and accuracy of HR data.
- Provide administrative business support to various HR activities.
- Any other related duties as required.
Completion of secondary school education is required. A post-secondary certificate in the related functional area is desirable. University degree in Human Resources, Business administration, or other related fields would be an advantage.
Minimum 4 years progressively responsible experience in Human Resources related filed in a global / Multinational Organization.
Knowledge and Skills:
- Good communication skills (both written and oral) and understanding of HR principle and their application to respond to and resolve a range of complex HR queries.
- Ability to build relationships with a variety of individuals across and outside WFP to effectively understand and meet HR operational delivery requirements.
- Ability to work independently with initiative and strong problem-solving skills.
- Strong prioritization, time management skills and able to work under pressure.
- Proficient in the use of advanced MS Office (Word, Excel, PowerPoint) software is required.
- Experience in analysing HR information & report.
- Work Experience in SAP / HR Information System.
- Work Experience in HR Operations service delivery.
Fluent and accuracy in both oral and written communication in English and Thai
The World Food Programme (WFP) is the leading humanitarian organization saving lives and changing lives, delivering food assistance in emergencies and working with communities to improve nutrition and build resilience.
The 2020 Nobel Peace Prize awarded to WFP is recognition that ending hunger is a critical first step towards global peace. WFP recognizes that one of the greatest contributions it can make to humanity is to provide a voice to the 690 million hungry people in the world. It gives us a platform to make their needs heard and to mobilize support for the assistance they need.
WFP’s Regional Bureau for Asia and the Pacific in Bangkok, Thailand oversees operations in 17 countries plus the Pacific, reaching 30 million people with assistance valued at US $3 billion. The portfolio ranges from humanitarian aid in Tajikistan, to school meals in Cambodia and Laos, supporting government social protection schemes in India and Pakistan, climate change adaptation in Nepal and Sri Lanka, nutrition for mothers and children in Bangladesh and Timor Leste, to emergency preparedness in Indonesia and the Pacific.
The United Nations World Food Programme is the world’s largest humanitarian agency fighting hunger worldwide. The mission of WFP is to help the world achieve Zero Hunger in our lifetimes. Every day, WFP works worldwide to ensure that no child goes to bed hungry and that the poorest and most vulnerable, particularly women and children, can access the nutritious food they need.
How to apply
DEADLINE FOR APPLICATIONS Wednesday 17 August 2022, 23:59 hrs EDT
This vacancy announcement is for Nationals from Thailand. Only short-listed candidates will be contacted.
To be considered, interested candidates are invited to apply via (https://career5.successfactors.eu/sfcareer/jobreqcareer?jobId=162074&company=C0000168410P)
Female applicants and individuals with disabilities are encouraged to apply.
WFP is committed to diversity and inclusion within its workforce, and encourages all qualified candidates, irrespective of gender, nationality, religious and ethnic backgrounds, including persons living with disabilities, to apply to become a part of the organisation. We will ensure that individuals with disabilities are provided reasonable accommodation to participate in the selection & recruitment process, and for work-related needs upon joining the Programme. WFP has zero tolerance for sexual exploitation and abuse, any kind of harassment, including sexual harassment, abuse of authority or discrimination. All selected candidates will, undergo rigorous reference and background checks.
No appointment under any kind of contract will be offered to members of the UN Advisory Committee on Administrative and Budgetary Questions (ACABQ), International Civil Service Commission (ICSC), FAO Finance Committee, WFP External Auditor, WFP Audit Committee, Joint Inspection Unit (JIU) and other similar bodies within the United Nations system with oversight responsibilities over WFP, both during their service and within three years of ceasing that service