Grant Coordinator at International Medical Corps – 2 Openings


International Medical Corps is a global, humanitarian, nonprofit organization dedicated to saving lives and relieving suffering through health care training and relief and development programs. Established in 1984 by volunteer doctors and Nurses, International Medical Corps is a private, voluntary, nonpolitical, nonsectarian organization. Its mission is to improve the quality of life through health interventions and related activities that build local capacity in underserved communities worldwide. By offering training and health care to local populations and medical assistance to people at highest risk, and with the flexibility to respond rapidly to emergency situations, International Medical Corps rehabilitates devastated health care systems and helps bring them back to self-reliance.

We are recruiting to fill the position below:

Job Title: Grant Coordinator

Locations: Maiduguri and Damboa, Borno
Employment Type: Full-time

Description

  • International Medical Corps is therefore looking for a suitable candidate to fill the position of Grants Coordinator to be based in Maiduguri and Damboa.

Program Background

  • The Grants Coordinator works under the direction of the Program Director, and shares responsibility for overall monitoring of all IMC programs/grants in Nigeria.
  • He/she will work directly with IMC Program Managers and Coordinators in Nigeria to support and facilitate IMC’s extensive humanitarian interventions responding to IDPs needs and assistance to the hosting community.
  • The ideal candidate will possess excellent relationship, communications, planning, monitoring and teamwork skills. He/she will also provide grant management, business development and reporting support across the Nigeria portfolio.
  • He/She will work closely with program, M&E finance, operations and senior management team (SMT) staff to ensure quality management of both pre and post award grants functions.
  • The position holder will support donor compliance, timely reporting, high quality proposal development, project document filing, preparing donor briefs and donor/internal visibility.

Grant Management:

  • With the support of the Program Director and Country Director, coordinates the development of project strategies, quality proposals and narrative reports with relevant teams, including acting as lead writer when necessary.
  • Liaise with HQ units (Regional Unit, Awards Management Unit, Technical Units) to ensure proposals meet internal standards and are responsive to donor requirements.
  • Support program staff to assess funding opportunities in line with IMC Nigeria’s strategic objectives and the local context, and advising on these as required.
  • Work with program coordinators and managers to coordinate the timely development of high-quality new funding proposals and reports.
  • Work closely with other members of the grants unit to proactively support grants management processes across the portfolio.
  • Monitor and support the use of grant/project management tools to ensure accurate tracking of opportunities, reporting and programmatic adjustments through the project life cycle including developing log frames and work plans.
  • Provide technical guidance on IMC and donor regulations to ensure compliance across IMC Nigeria, and proactively raising and resolving issues.
  • Together with IMC technical program managers/Team Leaders ensure that projects are implemented as planned and within budget, and in accordance with IMC and global humanitarian policies and guidelines, including Codes of Conduct, SPHERE and HAP principles and standards on accountability to the affected populations.
  • Advise sector program’s managers on program quality, implementation and appropriateness of expenditures.
  • Act as a focal point for HQ grants administration and compliance colleagues, including maintaining submissions on IMC’s online opportunity management tracking system.
  • Perform other duties as may be assigned by the Program Director and the Country Director. Requests from other members of the SMT, to perform certain duties, is subject to approval/consent of the Program Director.

Reporting and Communication:

  • Act as custodian of documentation of institutional knowledge and program activities in coordination with relevant sector supervisors and coordinators, and ensure colleagues have access to relevant records and information.
  • Coordinate preparation of monthly, quarterly, final and other donor reports as needed.
  • Consolidate monthly program and financial updates on programs, administrative, finance and logistics matters to share with HQ.

Donor Relations and Communications:

  • Liaise with active donors and potential donors, and other operational partners and attend meetings to represent IMC and IMC’s interests.
  • Ensure that relevant staff members are aware of all donor communications, changes in regulations and meetings or events and reporting timelines.
  • Maintain up to date comprehensive knowledge of donor guidelines relevant to the Nigeria portfolio, including but not limited to: USAID, BHA, DUTCH, UNICEF, WFP, etc.
  • Along with the country team, facilitate successful donor visits and internal monitoring visits and assessments

MEAL Roles and Responsibilities

  • Ensure new program proposals adhere to donor requirements and expectations regarding MEAL, demonstrating the country mission’s commitment to quality, accountability, and continual improvement.
  • Ensure the allocation of necessary budget and human resources for implementation of MEAL activities across all grants.
  • Ensure the implementation of MEAL activities in line with donors’ requirements and IMC’s minimum standards.
  • Ensures findings, lessons, feedback and evidences from the previous project cycles guide future program strategy, planning and design.
  • Ensures partner level activities/training pertaining to MEAL are resourced.
  • Ensure MEAL staff and findings are incorporated into program review and planning meetings.
  • Ensure effective use and implementation of MEAL minimum standards across program grants.
  • Provide technical support to MEAL department while developing MEAL strategy for the country mission.
  • Work with the MEAL team to produce sector briefs and program review reports.

Job Requirements

  • University Degree or Master’s Degree in Public Health, International Affairs, Disaster Response and Management, Social Studies, Sociology, Political Science or a related field.
  • More than 5 years’ experience with an international NGO – managing and/or coordinating large and complex emergency response and development projects.
  • 2-3 years working in grants management and proposal/ business development/ design.
  • Knowledge of donor compliance regulations (BHA, USAID, ECHO, UN agencies, BPRM, EU, GAC, Dutch government etc.)
  • Significant experience in overall program/project senior management, preferably in the health, nutrition, water-sanitation-hygiene, food security and related sectors.
  • Demonstrated and extensive program/project, people, and financial management skills.
  • Ability to effectively work with government, community leaders, international/national organizations, donors, partners and other key stakeholders.
  • Willingness to work additional hours in order to meet tight deadlines.
  • Understanding and ability to work in unstable and multi-cultural environment (cultural sensitivity).

Key Competencies:

  • Proven previous successful experience in writing proposals and donor reports.
  • Strong leadership skills and communication skills, with excellent written and spoken English.
  • Should be a team player and culturally sensitive.
  • Demonstrated proficiency in computer applications such as word processing, spreadsheets, email and utilization of the internet.
  • Strong leadership, team building, conflict resolution and ability to deliver IMC’s strategic objectives.
  • Extremely flexible, and have the ability to cope with stressful situations.

Prevention of Sexual Exploitation and Abuse:

  • Actively promote PSEA (Prevention of Sexual Exploitation and Abuse) standards within International Medical Corps and amongst beneficiaries served by International Medical Corps.

Compliance & Ethics:

  • Promotes and encourages a culture of compliance and ethics throughout International Medical Corps. As applicable to the position, maintains a clear understanding of International Medical Corps’ and donor compliance and ethics standards and adheres to those standards.
  • Conducts work with the highest level of integrity.

Application Closing Date
3rd August, 2022.

Method of Application
Interested and qualified candidates should send their Applications and CV in a single Microsoft Word Document to: [email protected] addressed to the ”Human Resource Coordinator, International Medical Corps” and using the Job Title and Location as the subject of the email.

Note

  • International Medical Corps is proud to provide equal employment opportunities to all employees and qualified applicants without regard to race, color, religion, sex, sexual orientation, national or ethnic origin, age, disability or status as a veteran.
  • Due to the urgent need of the position applications received will be reviewed on a rolling basis.
  • International Medical Corps never asks job applicants for a fee, payment, or other monetary transaction. If you are asked for money in connection with this recruitment, please report to International Medical Corps at the reporting email address provided at the end of this document. International Medical Corps’ Reporting email address: www.InternationalMedicalCorps.ethicspoint.com
  • Please do not submit your CV or application to the reporting email address, it will not be considered for review
  • Only Short-listed candidates will be contacted.
  • The candidate that has already applied need not reapply