Posting Title: Deputy Secretary, Secretariat of the Administrative and Budgetary (Fifth) Committee of the General Assembly and the Committee for Programme Coordination (CPC), D1
Job Code Title: Deputy Executive Secretary
Department/Office: Department of Management Strategy, Policy and Compliance Office of the Under-Secretary-General
Duty Station: NEW YORK
Posting Period: 11 April 2023 – 25 May 2023
Job Opening Number: 23-Conference Services-DMSPC OUSG-206384-R-New York (G)
United Nations Core Values: Integrity, Professionalism, Respect for Diversity
Organisational Setting and ReportingThis position is located in the office of the Secretariat of the Administrative and Budgetary (Fifth) Committee of the General Assembly and the Committee for Programme Coordination (CPC), Department of Management Strategy, Policy and Compliance (DMSPC). The Deputy Secretary reports to the Secretary of the Committee.
Responsibilities
Under the overall guidance and direction of the Secretary of the Committee and within delegated authority, the Deputy Secretary will be responsible for the following duties:
- Maintains contact with the Chairs of the regional groups regarding nomination of members to the Bureau of CPC;
- Reviews, in advance of session all relevant resolutions/decisions with a view to identifying documents required for the ensuing sessions; prepares list of documents in consultation with substantive departments regarding timely preparation of documents in conformity with relevant General Assembly and ECOSOC resolutions;
- Prepares the annotated provision agenda of CPC and the annotated agenda for the Fifth Committee;
- Prepares draft organization of the work of CPC, ensuring that adequate time is allocated for consideration of items while bearing in mind proper utilization of conference services and maximum efficiency;
- Attends meetings of the Bureau to consider, coordinate, plan an integrate all aspects of the organization of work of CPC;
- Serves, as may be required, as Secretary at informal consultations at CPC and the Fifth Committee;
- Prepares analysis and summaries, as necessary, highlighting issues of importance and follow-up actions;
- Maintains close contact with substantive offices and as necessary, ACABQ;
- Ensures that the final texts submitted by the coordinators of the informal consultations for adoption are accurate;
- Reviews all reports of the Rapporteur to ensure accuracy and timely issuance before adoption;
- Prepares briefs/statements for the Chair of CPC for their address to various bodies on the work of the Committee.
CompetenciesProfessionalism: Understanding of intergovernmental processes and legislative machinery in an international organization, including knowledge of the rules of procedures, mandates and other provisions, as well as past practice and precedent. Possess political awareness as well as negotiation and diplomatic skills and be able to handle confidential information. Knowledge of documentation of UN or similar international organization as well as of administrative, budgetary, financial and human resources policies and procedures. Shows pride in work and in achievements. Demonstrates professional competence and mastery of subject matter. Is conscientious and efficient in meeting commitments, observing deadlines and achieving results. Is motivated by professional rather than personal concerns. Shows persistence when faced with difficult problems or challenges; remains calm in stressful situations. Provides leadership and takes responsibility for incorporating gender perspectives and ensuring the equal participation of women and men in all areas of work; demonstrates knowledge of strategies and commitment to the goal of gender balance in staffing. Planning and Organizing: Develops clear goals that are consistent with agreed strategies. Identifies priority activities and assignments; adjusts priorities as required. Allocates appropriate amount of time and resources for completing work. Foresees risks and allows for contingencies when planning. Monitors and adjusts plans and actions as necessary. Uses time efficiently. Teamwork: Works collaboratively with colleagues to achieve organizational goals. Solicits input by genuinely valuing others’ ideas and expertise; is willing to learn from others. Places team agenda before personal agenda. Supports and acts in accordance with final group decision, even when such decisions may not entirely reflect own position. Shares credit for team accomplishments and accepts joint responsibility for team shortcomings. Judgement/Decision making: Identifies the key issues in a complex situation, and comes to the heart of the problem quickly. Gathers relevant information before making a decision. Considers positive and negative impacts of decisions prior to making them. Takes decisions with an eye to the impact on others and on the Organization. Proposes a course of action or makes a recommendation based on all available information. Checks assumptions against facts. Determines that the actions proposed will satisfy the expressed and underlying needs for the decision. Makes tough decisions when necessary. Managing Performance: Delegates the appropriate responsibility, accountability and decision-making authority. Makes sure that roles, responsibilities and reporting lines are clear to each staff member. Accurately judges the amount of time and resources needed to accomplish a task and matches task to skills. Monitors progress against milestones and deadlines. Regularly discusses performance and provides feedback and coaching to staff. Encourages risk-taking and supports creativity and initiative. Actively supports the development and career aspirations of staff. Appraises performance fairly.
EducationAdvanced university degree (Master’s degree or equivalent) in international relations, business or public administration, management, economics, law, diplomacy law or related field is required. A first-level university degree (Bachelor’s degree or equivalent) in the specified fields with two additional years of relevant work experience may be accepted in lieu of the advanced university degree.
Work ExperienceA minimum of fifteen (15) years of progressively responsible experience in international relations, law, or diplomacy is required. Experience in the provision of substantive support to intergovernmental processes and legislative machinery in an international organization is required. Experience in dealing with procedures, policies and practices of intergovernmental bodies of an international organization is required. Experience in provision of advice to a presiding officer/Bureau of an intergovernmental body is desirable. Experience in preparation and coordination of parliamentary documentation is desirable.
LanguagesEnglish and French are the working languages of the United Nations Secretariat. For the position advertised, fluency in English is required. Knowledge of French is desirable. Knowledge of another official United Nations language is an advantage.
AssessmentEvaluation of qualified candidates may include an assessment exercise which may be followed by a competency-based interview.
Special NoticeThe United Nations Secretariat is committed to achieving 50/50 gender balance and geographical diversity in its staff. Female candidates are strongly encouraged to apply for this position. At the United Nations, the paramount consideration in the recruitment and employment of staff is the necessity of securing the highest standards of efficiency, competence and integrity, with due regard to geographic diversity.
- All employment decisions are made on the basis of qualifications and organizational needs. The United Nations is committed to creating a diverse and inclusive environment of mutual respect. The United Nations recruits and employs staff regardless of gender identity, sexual orientation, race, religious, cultural and ethnic backgrounds or disabilities. Reasonable accommodation for applicants with disabilities may be provided to support participation in the recruitment process when requested and indicated in the application. Staff members of the United Nations Secretariat must fulfil the lateral move requirements to be eligible to apply for this vacancy. Staff members are requested to indicate all qualifying lateral moves in their Personal History Profile (PHP) and cover letter. Staff members appointed to the current position are required to submit a financial disclosure statement upon assignment or appointment and annually thereafter. For this position, applicants from the following Member States, which are unrepresented or underrepresented in the UN Secretariat as of 31 December 2022, are strongly encouraged to apply: Afghanistan, Andorra, Angola, Antigua and Barbuda, Bahrain, Belize, Brunei Darussalam, Cabo Verde, Central African Republic, China, Comoros, Cuba, Democratic People’s Republic of Korea, Dominica, Equatorial Guinea, Gabon, Grenada, Guinea-Bissau, Haiti, Israel, Japan, Kiribati, Kuwait, Lao People’s Democratic Republic, Liberia, Libya, Liechtenstein, Malta, Marshall Islands, Federated States of Micronesia, Monaco, Mozambique, Namibia, Nauru, Norway, Oman, Palau, Panama, Papua New Guinea, Paraguay, Qatar, Republic of Korea, Saint Lucia, Saint Vincent and the Grenadines, Samoa, San Marino, Sao Tome and Principe, Saudi Arabia, Slovenia, Solomon Islands, South Sudan, Timor-Leste, Turkmenistan, Tuvalu, United Arab Emirates, United States of America, Vanuatu. Pursuant to section 7.11 of ST/AI/2012/2/Rev.1, candidates recruited through the young professionals programme who have not served for a minimum of two years in the position of their initial assignment are not eligible to apply to this position.
United Nations ConsiderationsAccording to article 101, paragraph 3, of the Charter of the United Nations, the paramount consideration in the employment of the staff is the necessity of securing the highest standards of efficiency, competence, and integrity. Candidates will not be considered for employment with the United Nations if they have committed violations of international human rights law, violations of international humanitarian law, sexual exploitation, sexual abuse, or sexual harassment, or if there are reasonable grounds to believe that they have been involved in the commission of any of these acts. The term “sexual exploitation” means any actual or attempted abuse of a position of vulnerability, differential power, or trust, for sexual purposes, including, but not limited to, profiting monetarily, socially or politically from the sexual exploitation of another. The term “sexual abuse” means the actual or threatened physical intrusion of a sexual nature, whether by force or under unequal or coercive conditions. The term “sexual harassment” means any unwelcome conduct of a sexual nature that might reasonably be expected or be perceived to cause offence or humiliation, when such conduct interferes with work, is made a condition of employment or creates an intimidating, hostile or offensive work environment, and when the gravity of the conduct warrants the termination of the perpetrator’s working relationship. Candidates who have committed crimes other than minor traffic offences may not be considered for employment. Due regard will be paid to the importance of recruiting the staff on as wide a geographical basis as possible. The United Nations places no restrictions on the eligibility of men and women to participate in any capacity and under conditions of equality in its principal and subsidiary organs. The United Nations Secretariat is a non-smoking environment. The paramount consideration in the appointment, transfer, or promotion of staff shall be the necessity of securing the highest standards of efficiency, competence, and integrity. By accepting an offer of appointment, United Nations staff members are subject to the authority of the Secretary-General and assignment by him or her to any activities or offices of the United Nations in accordance with staff regulation 1.2 (c). In this context, all internationally recruited staff members shall be required to move periodically to discharge new functions within or across duty stations under conditions established by the Secretary-General. Applicants are urged to follow carefully all instructions available in the online recruitment platform, inspira. For more detailed guidance, applicants may refer to the Manual for the Applicant, which can be accessed by clicking on “Manuals” hyper-link on the upper right side of the inspira account-holder homepage. The evaluation of applicants will be conducted on the basis of the information submitted in the application according to the evaluation criteria of the job opening and the applicable internal legislations of the United Nations including the Charter of the United Nations, resolutions of the General Assembly, the Staff Regulations and Rules, administrative issuances and guidelines. Applicants must provide complete and accurate information pertaining to their personal profile and qualifications according to the instructions provided in inspira to be considered for the current job opening. No amendment, addition, deletion, revision or modification shall be made to applications that have been submitted. Candidates under serious consideration for selection will be subject to reference checks to verify the information provided in the application. Job openings advertised on the Careers Portal will be removed at 11:59 p.m. (New York time) on the deadline date.