Administrative Assistant (Substitution) at the U.S. Embassy


The U.S. Mission to Nigeria comprises of the Embassy in Abuja, FCT, and the Consulate General in Lagos. U.S. Consulate General Lagos is the Mission’s representative to the Nigerian people in the southern region.

We are recruiting to fill the position below:

Job Title: Administrative Assistant – (Current Locally Employed Staff (LE Staff) of the Mission (Substitution) (SPEAR Logistics and Liaison Coordinator)

Announcement Number: Abuja-2022-092S
Location: Abuja
Hiring Agency: Embassy Abuja
Series/Grade: LE – 0105 8
Promotion Potential: LE-8
Work Schedule: Full-time – 40 hours per week

Overview

  • Hiring Path: Open to the public
  • Who May Apply/Clarification From the Agency:
    • For USEFM – FP is 06.  Actual FP salary determined by Washington D.C.
    • Current Locally Employed Staff (LE Staff) of the Mission
  • Security Clearance Required: Public Trust – Background Investigation
  • Appointment Type: Permanent
  • Appointment Type Details: Indefinite subject to successful completion of probationary period

Summary

  • The work schedule for this position is: Full Time (40 number of hours per week)
  • Start date: Candidate must be able to begin working within a reasonable period of time (6 weeks) of receipt of agency authorization and/or clearances/certifications or their candidacy may end.
  • Supervisory Position: No
  • Relocation Expenses Reimbursed: No
  • Travel Required: Not Required

Duties
Basic Functions:

  • Incumbent is the interlocutor between RSO-SPEAR and the Nigeria Police Force (NPF) Quick Response Force (QRF) assigned at the Embassy to sustain administrative functions and all logistical support for 24/7 police-operations.
  • Maintains daily contact with NPF QRF Leadership and Officers to ensure smooth RSO-SPEAR operations during routine periods and in extraordinary circumstances.
  • Incumbent assists the SPEAR Mentor with all related activities. Incumbent will report directly to the SPEAR Assistant Regional Security Officer (ARSO) or, if directed, the SPEAR Mentor.

Qualifications and Evaluations
Education Requirements:

  • Completion of two (2) years of University Studies is required.

Experience:

  • Minimum of seven (7) years prior work experience coordinating directly with the Nigeria Police Force (NPF) at field and command levels, managing personnel and project implementation, and using Department of State (DoS) systems to administrate and provide logistical support is required.

Job Knowledge:

  • Familiarity with computers to include a working proficiency in Microsoft Word, Excel, and PowerPoint.
  • Must be Familiar with NPF, Embassy guard force, and US Embassy mission logistic functions.

Evaluations:

  • This may be tested. Applicant MUST address ALL language proficiency requirement to be considered.

Language:

  • Fluency written/spoken/reading of English is required.  Good working knowledge of written and spoken Hausa is required.

Skills and Abilities:

  • Excellent oral and written communication skills and the ability to interact well with persons at all levels of government and the private sector.
  • Must be able to successfully manage multiple projects at the same time. Must have a valid Nigeria driver’s license.
  • Must be able to physically remain in place and on-duty at the place of assigned duty even when Chief of Mission personnel are directed on Ordered Departure from Nigeria.

Equal Employment and Opportunity (EEO):

  • The U.S. Mission provides equal opportunity and fair and equitable treatment in employment to all people without regard to race, color, religion, sex, national origin, age, disability, political affiliation, marital status, or sexual orientation.

Qualifications:

  • All applicants under consideration will be required to pass medical and security certifications.

Other Information:

  • For the current COVID-19 Requirements please visit the following link.

Hiring Preference Order:

  • AEFM / USEFM who is a preference-eligible U.S. Veteran*
  • AEFM / USEFM
  • FS on LWOP and CS with reemployment rights **

* Important

  • Applicants who claim status as a preference-eligible U.S. Veteran must submit a copy of their most recent DD-214 (“Certificate of Release or Discharge from Active Duty”), equivalent documentation, or certification.
  • A “certification” is any written document from the armed forces that certifies the service member is expected to be discharged or released from active duty service in the armed forces under honorable conditions within 120 days after the certification is submitted by the applicant.
  • The certification letter should be on letterhead of the appropriate military branch of the service and contain (1) the military service dates including the expected discharge or release date; and (2) the character of service.  Acceptable documentation must be submitted in order for the preference to be given.
  • ** This level of preference applies to all Foreign Service employees on LWOP and CS with re-employment rights back to their agency or bureau.

Marketing Statement:

Remuneration
N8,664,538 (USD $48,667).

Benefits
Agency Benefits:

  • Locally Employed Staff, including Members of Household (MOHs), and Third-Country Nationals (TCNs), working at the U.S. Mission in Abuja, Nigeria may receive a compensation package that may include health, separation and other benefits.
  • For EFMs, benefits should be discussed with the Human Resources Office.
  • The pay plan is assigned at the time of the conditional offer letter by the HR Office.

Application Closing Date
17th August, 2022.

Method of Application
Interested and qualified candidates should:
Click here to apply online

Important Information

  • All candidates must be able to obtain and hold a Secret clearance.
  • To apply for this position click the “APPLY TO THIS VACANCY” button at the top of the page. Click on the “Submit Application” button to complete your application process.

Required Documents:

  • To qualify based on education, you MUST submit the requested degree and / or transcripts as verification of educational requirement by the closing date of this announcement.
  • Failure to provide requested information, or the information is insufficient to verify eligibility, may result in disqualification for this position.

All Applicants:

  • Residency and/or Work Permit
  • Degree (with transcript)
  • Driver’s License

Eligible Family Member Applicants:

  • Copy of Sponsor’s Orders/Assignment Notification (or equivalent)
  • DD-214 – Member Copy 4, Letter from Veterans’ Affairs, or other supporting documentation (if applicable)
  • SF-50 (if applicable)

Next Steps:

  • Applicants who are invited to take a language or skills test, or who are selected for an interview will be contacted via email.